If your company handles sensitive information regarding employees and customers, or has confidential documents on business accounts or deals it’s crucial to restrict access to the files from scrutiny. Even if employees are trustworthy and well-trained in document security it’s only a small error for severe consequences to be incurred. Here are four tips to help you restrict access to electronic documents to prevent a breach.

It is possible to block attackers from accessing protected files by utilizing two-factor and multiple-factor authentication protocols. The additional security layer blocks them from stealing usernames and passwords to access confidential data. It also helps to comply with regulations such as GDPR and HIPAA.

Requiring eSignatures is another solution that companies use to block access to people who are not authorized. This allows businesses to confirm the identity of an individual prior allowing them access to private information. It also ensures the highest level of security for documents as modifications can be detected.

Security enhancements can be achieved by using customized permissions that allow managers to control how sensitive documents are printed or opened, as well as copied. You can also restrict the kinds of changes files can undergo, such as changing its text or design. They can also have an examine trail added to them to enable administrators to monitor the activity and find any changes that are not authorized.

This can be accomplished by applying the “clean desk policy” which ensures that all papers and documents are safely locked away or password protected when an employee goes away from their desk. This can be done by Data Rooms following the “clean desk policy” which ensures that all paper and documents are locked away or password protected when employees leave their desks and all devices, whether it’s laptop, desktop computer or smartphone are cleared of any information before they are turned off or destroyed.